This Privacy Policy sets out how Codex and its affiliates and divisions (collectively “Codex”, "we". "us", "ours") collect and process information about you when you visit our websites, including ("Websites"), including what type of information we collect and track, how we use it, and with whom we share it.

Your privacy is important to us. By using our Websites you acknowledge that you have read and understood this Privacy Policy and agree to the processing of your personal information by Codex as set out in this Privacy Policy. We will only process your personal information as set out in this Privacy Policy.

Information about how we use cookies are related technologies is set out beliow.

What personal information we collect and how we use it

In general, you can visit our Websites without telling us who you are and without giving us any personal information. There are times, however, when we or our partners may need information from you, for instance in order to perform a transaction. In particular, we may collect and process the following information (including Personal Information) about you:

If you give us personal information about somebody else, such as a spouse or work colleague, we will assume that you have their permission to do so. You are responsible for obtaining this permission from other people whose personal information you provide to us.

How We Share and Disclose Your Personal Information

We may share your personal information with others, to fulfill your requests and orders, for instance with other parts of Codex, our order fulfillment reseller, business partners, financial institutions, shipping companies, and postal or government authorities (for example, Customs authorities) involved in fulfillment.

We may also share your personal information with advertising networks that require this information to select and serve relevant adverts to you, as well as with analytics and search engine providers who assist us in the improvement of our Websites. In addition we may share your personal information with selected business partners for marketing purposes, but at all times in accordance with your marketing preferences as indicated from time to time. 

In some cases we use suppliers to collect, use, analyze and otherwise process information (including personal information) on our behalf. We require suppliers with whom we share personal information to handle it in a manner consistent with our policies, and we take steps to ensure that our suppliers preserve the security and confidentiality of personal information that they collect and process on our behalf.

We may use the information that you provide us in connection with a job application or enquiry throughout Codex and its related entities for the purpose of considering your enquiry and application for employment related purposes. Except where you tell us not to, we will keep your personal information for possible future consideration.

We may generally share your personal information with our affiliates globally, and this is further explained in the section on Our Worldwide Practices, below.

In addition, we may process your personal information for the purpose of producing and providing to our partners statistical information (meaning aggregate information that does not identify you personally) about how our customers, collectively, use our Websites and services. We share this type of statistical data so that our partners can understand how often people use their areas, services and our Websites, so that they, too, may provide you with an optimal web experience or services experience.

In certain circumstances, we may disclose your personal information to 3rd parties such as law enforcement authorities and agencies, regulatory organization, courts and governmental or other public authorities if we have to or are authorized to do so by law, for example pursuant to judicial or other government requests, subpoenas, warrants, or orders.

Finally, circumstances may arise where, whether for strategic or other business reasons, Codex decides to sell, buy, merge or otherwise reorganize businesses in some countries. Such a transaction may involve the disclosure of personal information to prospective or actual purchasers, or receiving it from sellers. We will seek appropriate protection for personal information disclosed in these types of transactions.

How to Opt In or Opt Out from Direct Marketing

We may use the information you give us on certain Codex Websites for direct marketing purposes to provide product and service requests, offers, updates, newsletters, events, or promotional communications. However, such marketing will be sent in accordance with applicable law, and any marketing preferences you have expressed. We will offer you an opportunity to either opt in to or opt out of such use. There are a few ways to opt in to or opt out of the use of your personal information for direct marketing purposes. For example, at the point of collection of your personal information you may be informed of an opportunity to receive certain communications and be given a choice to opt in or opt out, for instance by providing your personal information and checking or unchecking an opt-in or opt-out box.

Do Not Track

Some Internet browsers include the ability to transmit “Do Not Track” signals. Since uniform standards for “Do Not Track” signals have not been adopted, Codex websites do not process or respond to “Do Not Track” signals. To learn more about “Do Not Track”, please visit “All About Do Not Track".

Cookies, Web Beacons and Other Technologies

Our Websites use cookies and similar technologies, like web beacons, for analytics, account login sessions, remembering choices, functionality and targeted advertising purposes. 

Information Security and Quality

We apply appropriate security measures and processes to protect your personal information, and maintain its security and quality. All information you provide to us is stored on our secure servers. We use encryption when transmitting certain sensitive information and any payment transactions will be encrypted [using SSL technology]. Where you have a password which enables you to access certain parts of our Websites, you are responsible for keeping this password secure and confidential. We ask you not to share your password with anyone.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Websites at all times. Once we have received your personal information we will use strict procedures and security features to try to prevent unauthorized access, disclosure, alteration or loss.

Notification of Changes

A notice will be posted on our Websites' home pages for 30 days whenever this Privacy Policy is changed in a material way. By continuing to use our Websites you confirm your continuing acceptance of this Privacy Policy.

Access, Correction and Deletion

If you wish to obtain a copy of particular personal information that you provided to Codex, or if you become aware that the personal information we hold about you is incorrect and you would like us to correct it, contact us at the address at the end of this Privacy Policy. Before we are able to provide you with any personal information or correct any inaccuracies, however, we may ask you to verify your identity and to provide other details to help us to respond to your request. We will endeavor to respond within an appropriate timeframe.

You can access the personal information in your online account and correct, amend, or delete information that is inaccurate. You may delete your online account altogether, if you wish. Please note that we may retain some personal information in our records even after you delete your online account.

How Long We Keep Your Personal Information For

The periods for which we retain your information depend on the purpose for which we collected it and we use it. We will not retain your personal information for longer than is necessary for our business purposes or for legal requirements. We may retain some information for a few years after you have closed your account with us, for instance if this is necessary to meet our legal obligations.

Our Worldwide Practices

Codex is a global organisation, with affiliated legal entities, business processes, management structures, and technical systems that cross borders.

Our privacy practices are designed to provide protection for your personal information all over the world. We may share your personal information among Codex affiliates globally and transfer it to our business partners based in various countries in the world where we do business. Some countries may provide less legal protection than others for your personal information. When we transfer your personal information internationally we will take reasonable steps to ensure that your personal information is treated securely, lawfully and in the manner we describe here.

Service Quality Monitoring

Certain web transactions may also involve you calling us or our calling you. Please be aware that it is Codex general practice to monitor and in some cases record such calls for staff training or quality assurance purposes.

Links to Non-Codex Websites

Codex Websites may contain links to other websites. Codex is not responsible for the privacy practices or the content of those other websites, and we encourage you to carefully read the privacy policies of these websites to find out how they use your personal information.

Questions about this Privacy Policy

This Website is maintained by Codex internally. If you have a question about this Privacy Policy or our handling of your information, you can contact Codex in the following manner: please contact us at

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Effective date May 2018.