Before the start of a new project it is advisable to make a back up of the system logs and media history on the Vault and then clear it from the system. Doing this will prevent the Vault from reporting clashing media names during the new project if a name matches media from the previous project.
See the section ‘Preparing the Vault for a new project’ in the Vault Administrator Guide.
The agreed workflow for a project will determine how the Vault is set up. An Administrator will set up the Vault and create User accounts. The Administrator could be a data workflow specialist, and the Users could be members of the camera team.
The workflow for the project may involve several Tasks (e.g. copying, backing up, making reports) and the Administrator designs “Work Templates” which run the Tasks in a given order.